How does the autonomous 5-stage cadence work?

Jaktra continuously monitors invoice due dates and aging buckets. Based on your schedule configuration, it automatically advances accounts through 5 staged notices: from courteous pre-due reminders to firm overdue follow-ups and final demand notices. You configure the delay between stages and can require manual approval before any stage dispatches.

What happens when a debtor disputes an invoice?

The moment a debtor replies or submits a dispute through the self-service portal, Jaktra immediately pauses all cadence timers for that invoice. This prevents inappropriate automated collection notices while an issue is under review. Disputes are categorized with reason and notes, and an AI-drafted reply proposal is prepared for your team.

Does Jaktra send emails from my own domain?

Yes. Jaktra integrates directly with your SendGrid, Resend, or custom SMTP server. All outbound reminders and escalation notices originate from your verified business address (e.g., billing@yourcompany.com) with full SPF, DKIM, and DMARC alignment.

Can debtors set up installment payment plans?

Yes. When debtors access their secure portal, they can request structured multi-part payment plans. Once approved, Jaktra generates individual installment schedules and tracks partial settlements, keeping collection cadences paused as long as installments remain on track.

How do debtors pay invoices through the portal?

Every notification includes a tokenized, zero-friction link to a branded Debtor Portal. Debtors require no password or login. They can view line items, download PDF copies, submit notes, and settle immediately via integrated online checkout (e.g., Razorpay).

Can we control escalation tones and copy?

Absolutely. Each of the 5 escalation stages has customizable subject lines, email templates, and AI tone prompts (from courteous reminders to firm formal demand letters). You retain complete authority over your brand voice.

How do I import existing invoices into Jaktra?

You can bulk-import invoices via CSV upload or synchronize them via our REST API. Jaktra automatically parses customer details, line items, currency, issue dates, and due dates, instantly slotting each account into its correct aging bucket.

How is debtor data isolated and secured?

Jaktra enforces strict tenant isolation at the database layer. All sensitive credentials—such as SMTP passwords and payment gateway secrets—are encrypted with AES-256 at rest. Webhook payloads are cryptographically signed using HMAC SHA-256, and data in transit is protected by TLS 1.3.

Is there an audit log of all communications?

Yes. Jaktra maintains an immutable, tenant-scoped Activity Log recording every event: email dispatch and delivery status, debtor payment link views, dispute submissions, installment agreements, and manual cadence overrides.

What is included in the Free plan?

The Free plan includes up to 10 active invoices and 1 user seat with full access to the 5-stage cadence engine, debtor portal, CSV import, dispute detection, and SendGrid/SMTP delivery. It is permanently free with no credit card required.

Can multiple team members access the workspace?

Yes. Jaktra supports role-based team management (Admin, Member, and Auditor). You can invite finance colleagues with specific permissions, allowing AR specialists to manage cadences while safeguarding tenant configuration.

What happens if an email bounces or delivery fails?

Jaktra captures webhook delivery events and tracks bounces or drops. Unrecoverable failures are routed to a built-in Dead-Letter Queue (DLQ) with diagnostics, ensuring your team can inspect issues without losing track of overdue accounts.

Industrial Suppliers & Contract Manufacturers

Stop PO Disputes & Net 90 Terms from Trapping Industrial Cash Flow

Capital-intensive manufacturers face high raw material costs and 60-to-90-day buyer payment windows. Jaktra automates pre-due ERP matching check-ins, triages goods receipt disputes via NLP, and accelerates working capital recovery.

Get started free Calculate your DSO ROI

5 Stages

Tone Escalation Cadence

Auto-Pause

PO Discrepancy NLP Triage

Zero Login

Tokenized Settlement Portal

Manufacturing Working Capital Drag Calculator

Model the financing cost of trapped receivables under extended credit terms and quantify potential cash release.

Annual B2B Revenue: $8.0M

$1M$25M

Standard Credit Terms

Baseline contract term extended.

Average Overdue Lag: +24 Days

5d60d

Simulated Target Reduction: -14 Days

1d24d

Current Effective DSO

84 Days

60d term + 24d overdue

Capital Trapped in AR

$1,841,096

$156,493/yr financing cost (8.5%)

Modeled Capital Released

+$306,849

+$26,082/yr saved at modeled -14d

Industrial AR Cadence

Autonomous 5-Stage Cadence for Industrial Receivables

Tailored for complex enterprise procurement cycles. Proactively catches clerical holds before due dates, triages goods receipt variances, and protects buyer relationships.

Stage & Timing	Tone Classification	Supply Chain Safeguard	Operational Objective
01Pre-Due ERP Matching & GRN Audit	Courteous, Administrative, Collaborative	[Pre-Due Audit]Direct AP email with secure PDF statement and itemized delivery confirmation link.	Day -15 to Due Date
02Receiving Dock & PO Discrepancy Triage	Friendly, Solution-Oriented	[Dispute Agent]Prompts buyer to remit undisputed line items immediately while the variance is investigated.	Days 1–7 Overdue
03Structured Multi-Tranche Installment Engine	Professional, Firm, Commercial	[Active Installments]Cadences switch exclusively to tracking upcoming installment due dates once agreed.	Days 8–20 Overdue
04Procurement Credit Suspension Warning	Formal, Direct, High-Stakes	[Executive Guardrail]CCs designated enterprise sales and account directors to preserve commercial relationships.	Days 21–30 Overdue
05Stage 5 Legal Stop & Executive Ledger Freeze	Final Demand / Human Escalation Halt	[Compliance Halt]100% human-in-the-loop review required before legal transfer or collections placement.	Day 31+ Overdue

Stage 01Day -15 Pre-DueDay -15 to Due Date

Pre-Due ERP Matching & GRN Audit

Proactively confirms GRN, PO numbers, and delivery manifests before Net 60/90 terms expire

Proactively reaches out to corporate AP teams 15 days before the extended credit term expires. Confirms that goods receipt notes (GRN), purchase order numbers, and delivery manifests match their ERP batch queue, preventing silent clerical holds.

Pre-Due Audit

Direct AP email with secure PDF statement and itemized delivery confirmation link.

Tone Profile:Courteous, Administrative, Collaborative

Stage 02Days 1–7 OverdueDays 1–7 Overdue

Receiving Dock & PO Discrepancy Triage

Isolates line-item price variances and dock delays while prompting undisputed payments

When an industrial buyer states "PO line item price variance" or "dock receiving pending sign-off", Jaktra's NLP DisputeAgent classifies the ticket, freezes dunning sequences, and alerts your plant shipping team to upload proof of delivery.

Dispute Agent

Prompts buyer to remit undisputed line items immediately while the variance is investigated.

Tone Profile:Friendly, Solution-Oriented

Stage 03Days 8–20 OverdueDays 8–20 Overdue

Structured Multi-Tranche Installment Engine

Enables 2x, 3x, or 4x milestone installment contracts for large machinery or bulk raw material orders

For large capital machinery or bulk raw material orders ($50,000+), demanding immediate full payment when a manufacturer faces inventory cycles can trigger insolvency. Jaktra enables structured milestone installment contracts directly inside the debtor portal.

Active Installments

Cadences switch exclusively to tracking upcoming installment due dates once agreed.

Tone Profile:Professional, Firm, Commercial

Stage 04Days 21–30 CriticalDays 21–30 Overdue

Procurement Credit Suspension Warning

Formal notice that upcoming supply chain runs and raw material shipments will be placed on credit hold

Escalates to senior procurement directors and the Chief Financial Officer. Formally outlines that future supply chain runs and raw material shipments will be placed on credit hold unless the past-due balance is cleared.

Executive Guardrail

CCs designated enterprise sales and account directors to preserve commercial relationships.

Tone Profile:Formal, Direct, High-Stakes

Stage 05Day 31+ (Legal Halt)Day 31+ Overdue

Stage 5 Legal Stop & Executive Ledger Freeze

Autonomous dunning halts completely; compiles certified audit trail for human review

Autonomous dunning shuts down completely to prevent compliance violations and relationship blowouts. Compiles a certified audit trail—including POs, signed BOLs, delivery receipts, and communication transcripts—ready for human credit committee or legal review.

Compliance Halt

100% human-in-the-loop review required before legal transfer or collections placement.

Tone Profile:Final Demand / Human Escalation Halt

Built Specifically for Industrial Supply Chains

Solve the friction points that cause industrial invoices to stall in corporate procurement.

Clerical Reconciliation

Automated PO & GRN Triage

Zero manual spreadsheet chasing

Industrial AP teams routinely freeze payments when a line item price differs by pennies or when dock receiving slips are missing. Jaktra's NLP DisputeAgent classifies replies and alerts shipping coordinators instantly.

Dispute quarantine prevents relationship friction while receiving slips are matched

Flexible Liquidity

Milestone Installment Plans

ActiveInstallmentContext tracking

Demanding immediate $50k+ lump sums when an industrial buyer faces liquidity cycles causes friction. Offer structured installment plans via zero-login debtor links (/i/:token) without renegotiating contracts.

Converts stalled high-ticket capital invoices into predictable installment inflows

Relationship Protection

20-Hour Anti-Spam Barrier

100% human-in-the-loop audit

Industrial supplier relationships take years to build. Jaktra guarantees no customer receives duplicate reminders within 20 rolling hours, and halts automation entirely at Stage 5 before any legal or credit escalation.

Hard limits on communication frequency ensure client executives are never annoyed

Traditional Manufacturing AR vs. Jaktra

Why manual spreadsheet tracking and legacy collectors fail extended supply chain terms.

Capability	Jaktra Autonomous AR	Legacy Enterprise ERP	Manual Accounting Team
Pre-Due Invoice Audit	Autonomous at Day -15 of Net 60/90	None (waits until past due)	Sporadic manual calendar reminders
Dispute Classification	NLP categorizes PO/dock discrepancies	Manual dispute flag in ledger	Lost in credit controller inbox
Payment Portal	Zero-login (`/i/:token`) + Razorpay Rails	Complex ERP login with MFA	Static bank wire instructions on PDF
Installment Engine	Automated 2x/3x/4x milestone plans	Manual ERP credit note adjustments	Informal, untracked payment promises
DSO Impact	Average 16–22 day reduction	Static reporting without action	High headcount cost, linear scaling

Frequently Asked Questions for Industrial Suppliers

Everything you need to know about integrating Jaktra with your manufacturing supply chain.

In long credit cycles, waiting until Day 61 to contact accounts payable creates massive working capital lag. Jaktra automates proactive, collaborative pre-due milestones (e.g., at Day 45 of a Net 60 term) to confirm invoice receipt, purchase order matching, and scheduled payment runs before the due date passes.

Unlock Trapped Working Capital in Your Supply Chain

Eliminate dunning delays and accelerate Net 60/90 recoveries without damaging buyer relationships. Deploy in 15 minutes.

Get started free Calculate your DSO ROI

No credit card required • Deploy in 15 minutes • AES-256 encrypted